Accounts Payable Supervisor

About Wakefern

Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, and Gourmet Garage® banners.

Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices.

About You

Accounts Payable Supervisor oversees approximately 8 associates and coordinates the work of the Accounts Payable relations for both internal and external inquiries including but not limited to: payment delays, invoice issues, payment terms, account coding, AP processes and PO issues. The Accounts Payable Supervisor supports the Accounts Payable Manager in all aspects of accounts payable as necessary and will assist in recommending improvements to the systems and processes to enhance the effectiveness of the department

Essential Job Functions:

• Distribute and organize workload for researching inquiries related to invoices and payments.
• Ensure all inquiries are addressed within the defined timelines.
• Respond to new vendors for invoicing issues with EDI.
• Review and approve vendor paybacks.
• Oversee the process of providing access to the self-service vendor portal.
• Annual preparation and verification of 1099’s.
• Assist with midyear and year end audits as well as monthly reconciliations and accruals where applicable.
• Create detailed documentation on AP procedures and Vendor issue resolution.
• Use analytical skills to uncover irregularities.
• Process invoices using the OCR technology.
• Support the staff reviewing invoice input/ account coding
• Lead in strengthening and maintaining tight Internal Controls, support Internal audit and SOC1 audits
• Partner with procurement, treasury and other stakeholders in supporting and evaluating new programs
• Liaison with the Tech team and external vendors, assist in identifying and implementing AI solutions
• Work on special projects and assist in system testing as needed.
• Assist with training of new associates.
• May be assigned additional responsibilities as necessary.

Qualifications:

• Ability to develop and maintain communications/long standing relationships with multiple areas of the Co-operative and vendor community.
• Strong attention to detail.
• Ability to lead, train and motivate a team.
• Ability to recommend enhancements to align with industry standards related to accounts payable functions.
• Support all areas of accounts payable, as necessary.

Minimum Requirements:

• Bachelor’s degree required in Accounting or Finance
• Strong Accounts Payable background with 3 – 5 years of experience
• Familiarity with Accounts Payable and Financial Systems
• Strong systems and personal computer skills
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills
• Excellent communication, customer service, analytical and problem solving skills
• Ability to multi-task and maintain a high level of flexibility and adaptability
• Professional attitude and team player
• Excellent verbal, written communication, and customer service skills.

Working Conditions & Physical Demands

• Availability to work a varied, flexible schedule to meet business demands
• Ability to monitor computer screens for long periods of time
• Ability to work a hybrid schedule as established by the division (4 days on-site, 1 day remote)

Competencies

• Communicate Effectively
• Build Relationships
• Stay Competitive
• Embrace Change
• Develop You
• Drive For Results